February 18, 2010 Dinner Meeting Minutes

Ilion Little Theatre Club

Minutes of February 18, 2010 Dinner Meeting

Those present were: David Dellecese, Art Wilks, Kelly Stone, Janet Biviano, Bob Biviano, Beverly Poznoski, Rick Vroman, John Gurtowski and Mary Gurtowski.

Meeting called to order 7:29 p.m.

In absence of Secretary, David read minutes of January meeting. With minor corrections, minutes were accepted. (Motioned: Art / Seconded: Janet)

President’s Report:

Ø Dave is working on keeping the website up-to-date

Ø Thanks to Bob and Norm for taking Senator Seward on a tour

· Sen. Seward was quite interested, wanted to see entire building

· Next step is to write a letter alerting him to our needs, which Dave has drafted

· A picture has been submitted to the OD for the “good news” section

Vice President’s Report:

Ø Update on Marge Moylan’s condition: doing better – she’s home now

Ø Reported there have been problems receiving plays from Samuel French lately. The scripts for Lie, Cheat & Genuflect are still not here.

Secretary’s Report: No Report

Treasurer’s Report:

Ø Although not in attendance, George M. left a report

· Petty cash: $213.50

· CD: $3,384

· Savings: $10,223

· Checking: $2,715

· TOTAL: $16,535.50

House Report:

Ø Art reported that he fixed a piece of wood in the basement to reduce the coal dust in the air.

Ø A programmable thermostat has been installed, can be changed 4 times in 7 days – he can show folks how to use it.

Ø Discussion of a new furnace: current one is inefficient. CO² should be 30 parts per million and it’s currently doing 800 parts per million (but is being released outside). One estimate is $4,600 installed (93% efficiency, 116,250 BTU/hr, all with possibility of installing A/C later on). Bob suggested we insulate the ductwork downstairs. Kelly asked if furnace installers are certified:yes. Bob asked about energy rebates but we’re non-profit and don’t file tax return.

Ø Update on basement plumbing issues: toilet had backed up – is now capped. Webers found roots in our drains. We can do the work on inside sewer drain but the town should be called for new shut off valve (cost $150) in spring.

Advertising:

Ø Dave reported that Mary Lee submitted notices for both upcoming shows

Ø George M. is booked for NewsTalk in the beginning of March.

Ø Dave Stritmater emailed Dave D. that auditions for The Dining Room will be March 11 and 12 with performances taking place the weekends of May 14^th and 21^st.

Posters: No Report

Old Business:

Ø Bob alerted everyone to a roof shingle that is loose on the right of the tower – perhaps call the town to see if they have a tall truck with a ladder.

New Business:

Ø John asked if there will be a spring cleanout: probably when weather is warmer: attic and basement need work and chemicals in basement need proper disposal. Art is willing to do drop off to Solid Waste Authority.

Ø Art discussed possibly doing more performances of each show (at least 6); and perhaps doing 4 productions a year to raise more money. Also, selecting shows that will draw the largest audiences.

Ø A discussion of fundraising resulted in the following suggestions:

· Kelly: do a cabaret

· Dave: Brooks BBQ, mentioned George’s friend donated a set of golf clubs to raffle off

· Mary: Dick Enders and partnering with area restaurants for a portion of proceeds on slow nights.

· “Pay for clicks” idea like the Orpheus Theater – Dave will email Norm to follow up

· Dave will add a “donate now” button to our website through PayPal.

· Jan: do popular shows that people know of, like On Golden Pond.

· Dave: possibly do a holiday show- “It’s a Wonderful Life” like Players’ do Scrooge

Door Committee: Kelly needs folks to work the door for both shows in March.

Meeting adjourned 8:15: Motion: Kelly.; Seconded: Rick

Respectfully submitted,

Mary L. Gurtowski

Past President

January 21, 2010 Dinner Meeting Minutes

Dinner Meeting Minutes
Ilion Little Theater Club
(January 21^st, 2010)

In attendance: Megan, George M., Kelly, Rick, Mary, Dick, Margaret, George L., Char G., Norm, Paul, Char, Bev.

Proceedings:
- Meeting called to order at 7:31.
- Past meeting’s minutes read by Megan. Mary motioned to approved, Rick seconded, all approved.

- President’s Report (Meeting was run by Kelly in Dave’s absence):
Dave sent a report stating that the Senator Seward tour would occur the following day (Friday, Jan. 22^nd) and that Bob and Norm were kind enough to give the tour.
Ro Scalise contacted Dave that she had given up doing memberships and subscriptions as of the end of the first show of the season.

- Vice President’s Report: Kelly reported that Marge Moylan was put into Presbyterian Home, that her condition was improving but that perhaps we should send something to her. She also brought up that Ron Fuhrer had passed away.

- Secretary’s Report: Megan mentioned the founding of a Fundraising Grant Committee to reshape the former Grant Committee’s focus on general finding of funds for the theater. She noted that she’d be willing to co-head the committee with MaryLee (since she had put in lots of grant-training time) and asked for people to sign up for it. Several members signed up after the meeting adjourned.

- Treasurer’s Report: George reported that Clue brought in around $5,000. The total funds were $16,964.85; it breaks down at approximately $3,100 in checking, $10,223 in savings, $256 in petty cash and $3,384 in the CD. The treasurer’s report was motioned to be accepted by Dick, seconded by Norm, and accepted.

- There were no committee reports.

*Norm brought up that the order of New and Old Business needs to be switched.

-Old Business:

Megan reported on the status of Young Actors Workshop in the absence of Dave Stritmater. They had had their initial meeting with well over 20 kids showing up and showing great interest. A show, Ukrainiacs, was ordered and will be read at their next meeting, in February.

It was reported that Dave Stritmater agreed to direct The Dining Room as the last production of the season.

-New Business:

Norm suggested something used on The Orpheus Theatre website, where every click brings you in a donation. He was going to look into something similar that might be used for ILTC site.

As discussed at board meetings, a question as to how to track soda/wine use (and deter free drinking) was brought up. Discussion ensued; locking it up (alcohol and un-opened sodas) seemed to be a general consensus.

George M. reported on “An Evening with Chekhov” and “Lie, Cheat & Genuflect”. The dates were set as Chekhov on March 5^th and 6^th and “Lie, Cheat & Genuflect” the last two weekends in March. “Lie, Cheat & Genuflect” had been cast except for a younger Avon lady character.

The meeting was adjourned at 8:22pm – Dick motioned to adjourn, Rick seconded, all were in favor.