November 19, 2009 Dinner Meeting Minutes

Dinner Meeting Minutes
Ilion Little Theatre Club
(November 19, 2009)

Present Members: Mary Gurtowski, Kelly Stone, Megan McCoy, Mary Lee Lynch, Dave Dellecese, Norm, Rick, Sharon Trodler, Steve Quackenbush, Cindy Quackenbush, Ro Scalise, Dave Stritmater, Jay Lynch, Robert Biviano, Jan Biviano, Paul, Charlene

Proceedings:
· Meeting called to order at 7:32p.m.
· Megan read minutes from previous dinner meeting. Ro motioned to accept. Art seconded.

President’s Report:
-Senator Seward has okayed meeting and is scheduled to visit December 2.

Vice President’s Report:
-Went to see “70 Girls 70” and saw the ad for Clue in their program.
-Sunday is covered for the added show of Clue.

Secretary’s Report: N/R

Treasurer’s Report: N/R

House Committee Report:
-Brown Randall said that any fire extinguishers older than 1983 needed to be thrown out.
-Five new ones have been purchased. Old ones placed upstairs.
-Calls were made for the fire inspection. Called twice with no answer. Still trying.

Advertising Report:
-Dave D thanked Mary Lee for all the work getting word out about “Clue” and Ro for all the work on program advertisements.
-Mary Lee contacted many people for Sunday’s added “Clue” performance including Mohawk Valley Express, Fusion, Observer-Dispatch, Evening Telegram. Dave mentioned taking care of online.
-Ro said we had 32 active/honorary members; 30 subscribers at this point.
-Topic was discussed of pro-rated ad sales for those who wish to buy ad space in programs after the start of the season.
-Ro pointed out that the Remington Society Tour article had made it into the Observer-Dispatch.
Dave Stritmater said that an ad exchange had been done between ILTC and the Mohawk Valley Choral Society. The cost difference is 4:1.

Poster Report:
-Bob said that all posters purchased are up and plaques have been purchased.

Old Business:
-Very successful clean-up day thanks to all those involved. Special thanks given to Jay Lynch for bringing the truck to haul away grass and foliage.
-Graffitti was found during cleanup on lobby door. Police were called and discussion was had. Police said they’d try to keep a better eye on the back end of the building.
-With such a successful cleanup outside, inside and basement cleanup was discussed. Many seemed interested.

New Business:
-George Malavasic has volunteered to direct “Lie, Cheat, and Genuflect.”
-Still looking for a director for “The Dining Room” at this time. If anyone wants to direct, let a board member know.
-Norm brought up the possibility of getting into the photo sections of the papers (where they just show a quick photo of something/someone going on in your community) for more exposure.
-Bob asked if we had heard about slate sales from the Remington Society. Nothing yet.
-Norm mentioned other groups have held chicken BBQs for fundraisers. Should we? It was mentioned maybe we should call Brooks and look into the possibility.
-With holidays around the corner, it was brought up that it might be nice for members of the organization to do Salvation Army bell ringing. Mary mentions some stores give the option of ringing inside.
-Bob suggest we keep the curtain closed for conserve energy and heat.
-$21 taken in from the bottle of wine raffle.

Norm motioned to adjourn, Rick seconded, all in favor.

Meeting adjourned at 8:13 p.m.

September 17th Dinner Meeting Minutes

Dinner Meeting Minutes

Ilion Little Theatre Club

September 17, 2009

The Stables

Present Members: Dave Dellecese, Mary Gurtowski, Megan McCoy, Katie Drake, Mary Lee Lynch, Art Wilks, Norm Turner, George Malavasic, Sharon T, Pat Moylan, Marge Moylan, Bob Biviano, Janet Biviano, Bev Poznoski, Kelly Stone, Jim Mills, Phyllis Mills, Kelly Mills, Rick Vrooman, Dick Douglass

Proceedings:
- Meeting called to order at 7:14.
- Megan read May dinner meeting minutes. Dick motioned to accept, Mary Lee seconded.

-President’s Report:

- There was one inspection held with a private contractor to look over the interior and exterior of the theater. He has spoken with some specialists who are willing to offer their evaluations free of charge in their respective areas; the next walk-through will be happening the week of September 21^st.

- Web site updates were made throughout the summer, including a purchase of both domain names (www.ilionlittletheater.org and www.ilionlittletheatre.org). Mary Lee asked about web searching for the site since the old one still comes up. Dave explained that Geocities is shutting down October 26^th and those sites will no longer be searchable – so the new site will show up first when searching.

- There was discussion at the board meetings about a possible film project to document the history of ILTC as remembered by members of long ago. More information will be forthcoming, this is in its early stages.

- Since the fall clean-up day last year was so successful, we would like to have another this year. This time, we may have two days or two groups of people working on the interior and exterior; one comment from the contractor was that there is cracking caused by moisture which is held to the masonry by plants, so much of the overgrowth around the building will be taken care of. A sign-up sheet was passed for interested folks.

-Vice President’s Report: No Report

-Secretary’s Report: No Report

-Treasurer’s Report:

- We made around $2,500 on “On Golden Pond” which was then spent on insurance.

-House Committee: No Report

-Advertising Committee:
- Mary Lee discussed sending letters to local businesses to make them aware of our existence, and asked of any additional groups who should be notified. This is in response to local organizations using outside theater groups to man fundraising murder mystery shows.

-Poster Committee:

- Bob reported about the Remington Committee’s visit, including 20+ members who toured, money donated toward poster restoration, and a possible fundraiser offering roof shingles for purchase.

-Constitutional Review Committee:

- Mary (John was absent) spoke on behalf of the committee, and read the numerous proposed amendments. There was much discussion, including wordings, quorum definition, corrections, and ultimately whether or not the Board has too much control.

- Changes were made and will be sent to all active members the week of September 21^st in order to be voted upon at the October dinner meeting.

Norm motioned to adjourn at 8:19, Dick seconded.